Vendor Registration

EXPO REGISTRATION IS FULL – We are not accepting any more applications for 2018

Thank you for your interest in participating in the Sandhills Wedding Expo. This year it will be held at The Fair Barn on Sunday, January 28, 2018.

This event is run solely on the contributions of your entry fee, event sponsors, and a volunteer planning committee. That entry fee goes to cover all advertising and other costs involved in planning and putting together this event. Sandhills Wedding & Events Association is a 501c3. We look forward to your participation this year and in the many years to come.

DEADLINES
Registration forms and payment must be received no later than December 18, 2017. Space assignments are made on a first-come, first-served basis. Paperwork and payment must be received to secure space. NO spot is guaranteed. Please fill out form below and submit.  You will notified when your application has been received. Payments can be made at the link below.

Once we have received your registration and payment, we will begin to promote your business. Remember,the earlier you register, the more promotion you will receive. Space is limited so register early!

 

EXPO APPLICATION

Please check off which category best fits your business.
If you would like - Please indicate the door prize you would like to offer - description and value
Space assignments are made on first-com, first served basis. Application + Payment MUST be received to secure space. NO spot is guaranteed. Booths are assigned based on the available space, the number of vendors per category + overall feel of the expo.
Registration form & full payment of booth space must be received by Committee no later than 5pm on December 18, 2017. EXHIBIT SPACE WILL NOT BE RESERVED WITHOUT PAYMENT & COMPLETED PAPERWORK. Once payment is received we will begin to promote your business as a 2018 Sandhills Wedding Expo Exhibitor (hereafter called “Exhibitor”).
Information supplied on registration form will be used on the Exhibitor’s list and posted on the Sandhills Wedding Expo (hereafter called “Expo”) website. If your business is out of your home and you do not wish any of the above information posted online, please indicate which information you want excluded below
Due to limited available space, we reserve the right to limit the number of Exhibitors in each category. We will try to keep a minimum of two, maximum of four, in any one category. Space will be given on a first come first serve basis. NO sharing of booth without prior approval from committee. The following exclusions automatically apply; wedding venues & caterers and others as committee sees fit.
All Exhibitors are requested to bring a door prize for our raffle. You must fill out the prize section of this registration form. Each booth will be provided with a receptacle for the brides and grooms to enter the draw and a sign describing the prize.
Any expenses for any and all damages to the Expo facility specific to an Exhibitor (including all employees and representatives of the Exhibitor) are the sole responsibility of that Exhibitor. *All decorations, sound/electrical equipment (including your own extension cord) and/or other supplies must be provided by the Exhibitor. You may NOT alter the booth space, size or draping. Failure to comply may result in removal from expo without a refund. If questions ask committee prior. *All Exhibitors and their employees must confine their activities to their exhibit space. Handouts (including literature, souvenir items, and promotional materials) must only be distributed from your exhibit space – not from the aisle. All Exhibitors must limit noise level to an acceptable level. Acceptable level is defined as low enough that two people 8ft. away from exhibit can speak without having to raise their voices beyond a normal conversational level. Confirmation of your exhibit space, set-up, and a specific agenda will be forthcoming. * Drop off area for Exhibitors is at the front and back of the Fair Barn. You may pull up to the front and back main doors to unload. There will be a designated parking area for Exhibitors day of.
Onsite kitchen access will be available. Sharing of space will be a must as well as cleaning up behind yourself. You are required to take out your own trash (dumpster onsite). Exhibitors who have large food displays will be responsible for providing their own table linen, serving utensils, napkins, and plates. A trash can will be available upon request. Please call the Fair Barn with any kitchen related questions.
You may begin loading in your items at 9:00am on Saturday, 1/27 & 8:00 am on Sunday 1/28. One Exhibitor at a time is allowed to park his or her vehicle on the circle in front of the reception center to unload/load, as quickly as possible. If you have a lot of items it is suggested that you bring a second person to stay with your items while you park your vehicle. You may NOT block the driveway. There is a second entrance at the back.
VIP Entrance 12pm-1pm. General admission 1:00pm to 4:00pm
The Fair Barn, 200 Beulah Hill Rd South, Pinehurst, NC 28374
You asked—we listened! NEW set up on Saturday, 1/27 from 9am till 7pm. Sun, 1/28 final touches can begin as early as 8:00am. *All exhibitors are to be set up by 11:00am on Sun, 1/28. *Exhibitor Meeting for all at 11:15am on Sun, 1/28
NO: nailing, stapling or taping items to any interior or exterior surface is strictly prohibited. The use of helium-filled balloons is not permitted inside . There will be a $100 fine and removal from future events.
All exhibits must be staffed the entire time. Dismantling of displays cannot begin until 4 pm. Moving equipment through aisles while guests are on the floor is discourteous and a safety hazard. Dismantling exhibits prior to the close of the show may be cause to preclude participation in future Expos. No items may be left in the building overnight.
You are responsible for cleaning up your area/booth when the expo is finished. No items can be left at the Fair Barn. Do not break down your booth until 4 p.m. A dumpster can be found around the side of the building. If trash is left within your booth area, there will be a $100 fine and removal from future
Due to limited space, we are unable to offer refunds
A list of leads generated by Expo registration will be emailed to each Exhibitor in attendance as an Excel spreadsheet at no additional cost. This list will be sent once a simple online Exhibitor survey is completed to give us feedback for future expos and events.

BY SUBMITTING THIS APPLICATION, YOU AGREE TO ALL THE TERMS & CONDITIONS LISTED ABOVE.

All applications will be reviewed by committee prior to final approval. All approved applications will receive a confirmation email. SWEA reserves the rights to refuse any applicant. If you have any additional questions about the Expo please contact 2018 Committee Chair, Danaka Bunch at (910) 295.0166 or via email info@sandhillsweddingandevents.com.  Members of SWEA are listed on the Members Page.

Thank you and we are looking forward to another record breaking year!

Please make sure your booth payment matches up with the booth you selected on your application.  NOT ALL BOOTHS are guaranteed.  APPLICATION MUST BE SUBMITTED WITH PAYMENT.

Booth Sizes